Payroll Administrator
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| Title: | Payroll Administrator |
| Company: |
A&N Media: Associated Newspapers company info | website |
| Date posted: | Monday 15th February 2010 |
| Location: | Leicester |
| Full time / Part time: | Full time |
| Deadline: | Ongoing |
| Start: | Immediate |
| Description: | |
Reporting to: Payroll Team Leader / Deputy Payroll Manager To review and process the payment of salaries and other forms of compensation to employees across the DMGT group. To ensure the smooth payment of all employees and relevant deductions via efficient and effective payroll processing. The Business: A&N Media Finance Services provides support services to Associated Newspapers Limited and Northcliffe Media Limited, the two largest divisions of Daily Mail and General Trust Plc. Associated Newspapers is a publisher of national newspapers in the UK – the Daily Mail and The Mail on Sunday, as well as Metro, London Lite and Loot. The division also includes newspaper printing operations, Teletext and the Associated Northcliffe Digital businesses e.g. findaproperty.co.uk, jobsite.co.uk Northcliffe Media is one of the largest local media publishers in the UK. Operating from 18 publishing centres, Northcliffe publishes over 100 publications in the UK including 17 daily titles, 32 paid-for weeklies and over 50 free weekly newspapers. Northcliffe has a network of 47 thisis local websites. Background to the Shared Service Function: A&N Media Finance Services is a newly created entity based in Leicester. It has been introduced as part of a reorganisation of finance, together with a new Agresso accounting system and our in-house sales ledger and credit management system Neo. The function was established in October 2008 and is continually evolving as work transitions in from the individual business units across the group. The Shared Service function will consist of approximately 200 people, in the areas of order to cash (accounts receivable and credit control), purchase to pay (accounts payable), record to report (general accounting), procurement, payroll and related support services. The staff will be based primarily in Leicester, with a small number of staff, covering specific areas of work, based in London. The Role: The payroll administrator will be expected to ensure the accurate processing of wages, salaries and other forms of compensation across their allocated payroll site. They will be responsible for maintaining close liaison with the key customers on their allocated payroll sites and ensuring that queries are answered on a timely basis. |
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| Expectations / requirements: | |
Key Responsibilities/Tasks: General: To ensure specific tasks are processed according to Payroll Manager instructions and direction: Payroll Runs: * Ensure that all amendments are either picked up via the HR system or posted directly to the payroll system prior to the payroll deadline * Inform relevant centre of any known missing data and ensure that this data is received and entered prior to the payroll deadline * Review the errors, exceptions and elements reports and reconcile to final payroll * Ensure that the BACS report, payroll summary and final analysis are reconciled and authorised * Where a supplementary run is undertaken, ensure that there is a clear audit trail from the first run to the last run * Ensure that the payroll information is ready to be transmitted to the BACS system 4 days before the relevant pay date and the funds transferred to employees` bank accounts by pay date or previous Friday if pay date is a week end or bank holiday * Inform relevant person where cheques are required because no bank details were available and ensure that these bank details are supplied prior to the next pay run * Print pay slips and post to relevant centre for distribution Holidays, Sickness and Other Absences: * Update the absence management system for maternity leave & calculate maternity pay accurately * Ensure that the payroll is adjusted for any unpaid leave or maternity pay Queries: * Respond to any queries that may be raised by the people being paid, with the exception of certain pension queries, where they must be directed to the Pensions Office. Ensure action is taken where required. * Highlight any recurring issues so that they can be raised with the relevant centre Pensions: * Notify pension office of starters, leavers and changes to contributions or other information and complete relevant monthly reconciliations Other * Validate P45s from joiners and enter on payroll system to allow accurate electronic transfer to Inland Revenue * Create P45s for leavers and distribute accordingly * Keep up-to-date with all payroll matters to ensure that the service provided continues to be accurate and within UK law * Assist other members of the team who are struggling with deadlines where possible Contribute to the development of a customer focused culture: * Contribute to service led culture ensuring the satisfaction of the customer at all times * Ensure a consistent quality of financial transaction services to customers * Ensure that open and consistent lines of communication are maintained with customers * Ensure the delivery of Service Level Agreements and Key Performance Indicators Conditions and Future Development: * Keep up to date with Accounting issues * Keep up to date with relevant legislation * Keep up to date with product knowledge and process & procedure changes * To participate in any internal/external training courses as required * Keep up to date with new technology and system developments. Self Development: * Take responsibility for ongoing professional self development (in line with above) * Know, understand and work to the key performance indicators and standards of performance * Ensure effective lines of communication are maintained at all levels * Facilitate effective team-working by actively promoting harmonious relationships for the benefit of continuously improving team performance Ongoing Performance Enhancement: * Contribute to the identification of opportunities for performance improvement for the SSF. The above are the principal tasks for the post of Payroll Administrator and, if deemed necessary and in consultation with the postholder, may be subject to amendment at a future date to comply with the operational demands of the company. Skills, experience and capabilities required: Qualifications and experience: * Accountancy Skills – GCSE Maths at grade C or above or equivalent e.g. Numeracy at Level 2; Demonstrates the capacity to learn required accountancy skills during training. * Customer Service Skills – experience working with and providing a service to internal and external customers; strong verbal communications skills are essential; ability to work to tight deadlines to meet customer requirements; a proactive approach to resolving customer problems and queries; * Clerical Skills – GCSE English at grade C or above or equivalent e.g. Literacy at Level 2; Excellent keyboard skills; Ability to work with accuracy and good attention to detail; * IT Skills – Confident user of Microsoft packages, including word, outlook and excel. * Previous experience of payroll administration required * Previous experience of Payroll systems and packages required / Experience of Rebus or Midland Trent would be advantageous Personal competencies and qualities required: * Excellent communication skills * Good attention to detail * Ability to work to deadlines * Ability to work as part of a team |
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